Purchasing Assistant

SUMMARY:

The Purchasing Assistant assists the Purchasing Department with sourcing, procuring, and managing of goods and services, such as raw materials, equipment, tools, parts, and supplies, vital for our manufacturing operations.  Assists the Receiving Department with unloading, receiving and accurately recording incoming shipments of goods and services and the Inventory Department with maintaining accurate and acceptable inventory levels.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Provide administrative support to the Purchasing team.
• Assist the buyers with entering purchase orders, reviewing open orders, and updating supplier price lists.
• Assist with maintaining status of orders.
• Assist with maintaining records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
• Assist with unloading, receiving and recording incoming shipments of goods and services.
• Assist with inspecting incoming deliveries for damage and fraud and to verify accuracy.
• Assist with entering data concerning goods received and inventory into the company’s database and maintaining accurate records of received goods.
• Communicate with operations regarding inventory management, quality control, and logistics as needed.
• Assist with accurately reporting and tracking physical inventory.
• Participate in inventory process and audits; research and help to resolve inventory discrepancies.
• Work with Accounts Payable and Shipping/Receiving department to resolve payment/receiving issues.
• Provide administrative and clerical support to the purchasing, receiving and inventory management departments; Assist said departments as needed.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: 

None.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong attention to detail
• Strong organizational, problem-solving, and analytical skills
• Self motivated
• Able to work independently and in a team environment
• Take initiative
• Good time management skills
• Ability to take direction & prioritize your work
• Excellent written and oral communication skills
• Commitment to excellence and high standards
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Ability to understand and follow written and verbal instructions

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to use hands and fingers to handle, or feel; reach with hands and arms, climb or balance; stoop, kneel, crouch, or crawl, and talk or hear. The employee is required to sit frequently. The employee is occasionally required to stand and walk.  Ability to lift up to 25 lbs. occasionally is required. Specific vision abilities include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in a warehouse or light manufacturing environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts.  Employees must have closed toe, rubber sole shoes to wear anytime they are required to be in the factory.  The noise level in the office environment is usually quiet.  The noise level in the factory is consistent with light industrial manufacturing.

EDUCATION/EXPERIENCE

• High School diploma or equivalent
• A minimum of 1 year experience of clerical, purchasing, receiving, data entry, and basic inventory control
• Proficient in Word, Excel, and Outlook
• Experience in Epicor Enterprise Software a plus

BENEFITS/COMPANY

• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Flexible spending account
• Health savings account
• Employee assistance program
• Life insurance
• Paid time off
• Paid Holidays
• Referral program

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

COMPENSATION

DOE